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Job Summary 崗位概述 To ensure the completeness and accuracy of all payments on a timely basis 確保所有付款的及時性、完整性及準確性 Key Duties and Responsibilities 主要職責與責任 1. In conjunction with the AP Manager, develop, update as required and implement the departmental operations manual including policies, procedures and task lists in line with the overall Resort policies and procedures and relevant Government Regulations與應付經(jīng)理合作，根據(jù)需要進行開發(fā)、更新，并執(zhí)行部門操作手冊，包括政策、程序和任務清單，并與酒店的全部政策和程序及相關政府規(guī)定相一致。 2. Ensure all subordinates are aware of and follow the operations manual, providing training as appropriate確保所有下屬都了解并遵守操作手冊，并提供適當?shù)呐嘤枴?3. Ensure all Suppliers are set up in the accounting system once approved and are kept up to date確保所有的供應商在會計系統(tǒng)中經(jīng)過批準建立并保持更新狀態(tài)。 4. Ensure all Receiving Records and attached Invoices / other documentation are received intact on a daily basis, reviewed and processed in Accounts Payable. 確保所有日常接收的收貨記錄和附加發(fā)票/其他文件的完整性，并在應付賬款中進行審核和處理。 5. Ensure all Invoices are appropriately approved and have the required supporting documentation to facilitate payment.確保所有發(fā)票的真實性及合法性，并提供所需的支持文件以便于付款 6. Ensure any queries on prices, extensions etc. are followed-up and cleared prior to final acceptance for payment.確保在最終接受付款之前對價格，延期等的任何疑問進行跟進和清算。 7. Ensure Invoices match the Purchase Order and/or other documentation including, where there is no PO, test-checking of pricing against Contracts etc.確保發(fā)票符合采購訂單和/或其他文件，包括沒有采購訂單，對合同等進行定價檢驗。 8. Ensure payments are made in accordance with agreed credit terms. 確保付款與約定的付款條款一致。 9. Ensure payment runs are prepared in accordance with agreed credit terms, with all supporting documentation attached, and are checked and approved, prior to sending for signature by the approved signatories.確保付款運行是根據(jù)約定的付款條款準備的，并附有所有支持文件，并經(jīng)過核準和批準，然后經(jīng)過核準的簽署人簽批。 10. Ensure reconciliations are completed between the Suppliers Statements and the Resort records on a monthly basis and that reconciling items are followed-up and cleared on a timely basis, with any items remaining outstanding for more than 30 days or which are of concern are brought to the attention of the AP Manager / Director of Finance. 確保完成每月酒店與供應商之間的對賬，并且及時跟進和清算應調節(jié)項目，任何超過30 天未完成的項目應引起應付經(jīng)理/財務總監(jiān)的關注。 11. Ensure reconciliations are maintained as appropriate for any sponsorship etc. arrangements and are reported on a timely basis to the AP Manager / Director of Finance確保對賬工作得到適當?shù)恼{節(jié)與安排，并及時向應付經(jīng)理/財務總監(jiān)報告。 12. Ensure regular follow-up with the main Suppliers in order to maintain a good working relationship for the overall benefit of the Resort. 確保與主要供應商的定期跟進，以維持良好的工作關系，從而確保酒店的整體利益。 13. Ensure ongoing negotiation with the Suppliers in order to improve credit terms, which may include shorter or extended terms. 確保與供應商進行持續(xù)的協(xié)商，以改善付款條款，包括縮短條款期限或延長條款期限。 14. Ensure all payments required by a certain date are paid on time and that a trace system is implemented and followed accordingly. 確保所有付款都按時支付，并追蹤跟進系統(tǒng)相應的執(zhí)行。 15. Ensure all advance or progress payments are appropriately recorded and matched against subsequent payments and liaise with Procurement to prepare a monthly report of advance payments, reconciled between Procurement and Accounts Payable records. 確保所有預付或按進度支付的付款都適當記錄并與后續(xù)付款相匹配，與采購保持聯(lián)系，準備每月的預付款報告，在采購和 應付賬款記錄之間進行協(xié)調。 16. Ensure an Aging report is prepared on a monthly basis and explanations of all amounts outstanding for 60 days or more are explained to the AP Manager / Director of Finance. 確保每月出具一份賬齡分析表，并解釋所有超過60 天以上的未付清金額，并向應付經(jīng)理/財務總監(jiān)解釋。 17. Ensure various systems and reports are maintained and highlighted for key performance indicators.確保各種系統(tǒng)的關鍵績效指標被保持和顯著顯示。 18. Use initiative to query and follow through on unusual transactions and undertake other audit techniques to assist with verifying the completeness and accuracy of the payments.主動查詢和跟蹤異常交易，并通過不同的審核方法來協(xié)助核查付款的完整性和準確性。 19. Bring to the immediate attention of the AP Manager / Director of Finance (or more senior person) any matters which appear to represent a material non-compliance with contractual agreements, possible fraud or irregularity, violation of laws or regulations, or significant deficiencies in internal control. 當出現(xiàn)任何疑似不遵守合同約定、詐騙、無規(guī)律可循、不符合法律法規(guī)或者重大內控缺陷的事項，應立即引起應付經(jīng)理/財務總監(jiān)（或者更高級別領導）的關注。 20. Ensure any required General Ledger postings are prepared on a timely basis.確保所有總賬入賬所需能及時準備。 21. Assist as required with the month-end Accounts process to ensure the Accounts are prepared within the required timetable and are as accurate as possible. 根據(jù)月結流程進行協(xié)助，確保賬戶在規(guī)定的時間內準備好，并且盡可能準確。 22. Assist as required with the annual Budget and ongoing Forecast processes. 根據(jù)需要協(xié)助年度預算及正在進行的預測的進程。 23. Ensure all records are appropriately filed for ease of future reference, tidiness and for audit purposes, and utilize electronic storage as much as possible taking into consideration all relevant Government Regulations確保所有記錄整齊有序并妥善備案，并盡可能利用電子設備存儲及考慮到所有相關政府法規(guī)，以便日后的審計與參考。