· To assist directly with the Executive Housekeeper's responsibilities.
直接協(xié)助行政管家的工作。
· Takes down and transcribes minutes of meetings and dictation from the Executive Housekeeper.
寫下會議的筆錄和行政管家的口授。
· Type’s correspondence, memorandums, circulars, reports.
打出各種信件、備忘錄和報告。
· Opens / dispatches mail relative to the division.
處理本部門的相關(guān)信件。
· Maintain office supply stock.
保持辦公室用品的正常儲備。
· Performs special duties on relation with the division when requested.
如果需要,執(zhí)行部門內(nèi)特殊的職責。
· Maintain cleanliness of work area.
保證工作區(qū)域的干凈、整潔。
· Receives and records reports from housekeeping sections regarding missing, defective or damaged equipment, prepares maintenance work orders and sends same to engineering department.
接收和登記客房部內(nèi)設(shè)備的丟失、缺少或破壞情況,準備好請修任務并送到工程部。
· Types or inputs to computer for all reports, memoranda and correspondence for Exec. Housekeeper and maintains file of same.
將所有的工作報告、備忘錄和信件輸入電腦,并保存所有的文件。
· Types or feeds into computer inventory reports of all Housekeeping supplies and equipment.
將客房部的供貨和設(shè)備的盤點情況輸入電腦。
· Takes and transcribe dictation and minutes of meetings, drafts routine or simple correspondence for approval of superior.
寫下會議上的記錄及口授。在領(lǐng)導的批準下做出簡明的、符合情況的記錄。
· Responsible for all filing, including the personal files of individual talent of the department, labels all the files properly and systematically.
對于部門內(nèi)每位人才的個人檔案作詳細的記錄,將所有的檔案正確系統(tǒng)地做好標注。
· Keep files in good order and updated.
將文件按順序保存好并將其更新。
· Maintains a logbook for lost and found items and recommends for disposal at appropriate time.
保存記錄好遺留物品清單并建議和提醒處理時間。
· Keep personal records of talents, attendance sheets, change forms, annual leave, sick leave accident report etc.
對人才的出勤、崗位變動、年假、病假的情況做出記錄。
· Prepare purchase requisition for housekeeping and follow-up progress of purchase orders.
準備部門采購需求并跟蹤采購情況。
· Works with superior in the preparation and management of the department’s budget and is aware of financial targets.
協(xié)助上司準備并管理分部預算,并了解財務目標。